INVOLVEMENT/ROLES: Experiential Travel Planner & Personalized Experience Strategist
Lilly meticulously planned and executed a surprise international travel experience, leveraging her expertise in event logistics, itinerary curation, and hospitality coordination. With Japan as the destination, she conducted extensive research to craft a well-balanced itinerary that seamlessly blended cultural immersion, leisure, and exclusive experiences across Tokyo, Osaka, and Kyoto.
To ensure a stress-free and highly organized trip, Lilly developed a comprehensive Google Sheet that served as a centralized hub for all logistics. This dynamic document featured:
Multi-view itinerary planning: Monthly, weekly, and daily breakdowns for seamless navigation
Reservation management: Flights, accommodations, dining, and activity bookings
Travel logistics: Optimized routes, transportation timelines, and efficient luggage transfers
Expense tracking: A structured budget overview for real-time financial management
Weather forecasting: Integrated updates to adapt plans as needed
The curated experience featured a diverse mix of modern and historical attractions, ensuring a well-rounded and immersive journey:
Cultural immersion: Visits to historical shrines and landmarks such as Fushimi Inari Taisha and Kiyomizu-dera in Kyoto
Modern experiences: Exploration of Tokyo’s trendy museums, including teamLab Planets and art-forward exhibitions
Authentic hands-on activities: Arranged an exclusive samurai lesson at a traditional dojo, led by a certified samurai sensei
Gastronomic highlights: Secured reservations at sought-after restaurants specializing in local delicacies, from sushi omakase to Kobe beef
Seamless intercity travel: Strategically planned Shinkansen (bullet train) routes for efficiency between major cities
Beyond logistics, Lilly went a step further by creating personalized graphics and visually engaging travel materials tailored for the trip. These included:
A custom-designed travel guide with an overview of the itinerary, cultural insights, and essential travel tips
Visually appealing printed materials and digital assets to enhance the experience, ensuring seamless navigation throughout the journey
A thoughtfully curated presentation handed to the traveler, making the trip feel even more intentional and well-prepared
Her exceptional attention to detail, strategic planning, and ability to craft high-touch experiences highlight her expertise in executive support, event logistics, and experiential travel design. By anticipating needs, managing complex itineraries, and curating personalized moments, Lilly showcased a level of coordination and foresight essential for high-profile events, executive travel, and luxury hospitality experiences.
